We are seeking a highly organized and detail-oriented Marketing & Administrative Project Assistant to support our Business Development and Marketing team. This individual will play an important role in executing marketing initiatives, coordinating community involvement efforts, assisting with company events, and providing administrative support for a variety of projects.
The ideal candidate enjoys managing details, coordinating multiple priorities, and ensuring projects are completed accurately and on schedule. This position is best suited for someone who takes pride in being a dependable contributor behind the scenes and thrives in a collaborative, fast-paced environment.
Please note that this is a support and coordination role rather than a strategic or leadership position.
Key Responsibilities
Provide administrative and operational support for marketing and business development initiatives.
Coordinate company sponsorships, community engagement activities, charitable partnerships, and volunteer opportunities.
Assist with planning and executing golf outings, networking events, employee appreciation events, and other company functions.
Manage employee recognition programs, appreciation initiatives, and corporate gifting efforts.
Coordinate the creation and distribution of company newsletters, announcements, and internal communications.
Support public relations activities by coordinating company news, announcements, and community updates.
Maintain marketing collateral, promotional items, and event-related inventory.
Track project timelines, event registrations, deadlines, schedules, and logistics.
Assist with data entry, document preparation, record keeping, and general office administration.
Serve as a point of contact with vendors, community organizations, sponsors, and event partners.
Support special projects and departmental initiatives as needed.
Qualifications
2–3 years of experience in an administrative assistant, office coordinator, marketing assistant, event coordinator, or related support role.
Exceptional organizational and time management skills.
Ability to effectively manage multiple projects, deadlines, and competing priorities.
Strong attention to detail with a commitment to accuracy and follow-through.
Self-motivated with the ability to work independently and take initiative.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite and general office technology.
Experience supporting marketing, communications, community engagement, event planning, or business development activities is preferred.
Associate's or Bachelor's degree preferred, but equivalent experience will be considered.
