Job Boards Template

Search Jobs

Administrative Assistant

Brookfield, WI

Posted: 10/16/2023 Employment Type: Permanent Industry: Manufacturing

Job Description

EXCELLENT COMPANY CULTURE, HALF DAY ON FRIDAYS, PAID HEALTH CARE!
 
Essential Job Functions:
 
  1. Receive and prepare sales orders for data entry.  Analyze, edit and interpret incoming orders for completeness of product information, pricing, shipping instructions, etc.
  2. Contact order sources to clarify and correct order discrepancies.   
  3. Data entry of sales orders.
  4. Send sales order acknowledgements, shipping notifications, advise distributors of order changes, order status, etc. via email, phone and distributor portals.
  5. Process change orders through the system
  • Sales Order Paperwork
    • Create & release job orders 
    • Create shippers
    • Create & print Bills of Lading (BOL’s)
    • Print order paperwork and highlight important visual cues for the production team to manufacture the sales order correctly
    • Print labels (box & seat)
    • Assemble order paperwork and keep organized 
  • Establish an effective filing system for pulling orders needed for production schedules 
    1. Pull orders per production schedule
  • Daily distributor invoicing for shipped sales orders
    1. Pull shipped sales order paperwork, make copies of BOL’s and prep with shipping data.
    2. Enter tracking information and shipped sales order in the system
    3. AR – create invoices
    4. Print invoices; collate & mail.  File internal copy. 
  • Run daily sales and invoiced dollars; enter information on backlog
  • Close jobs daily/weekly and at month-end
  • Responsible for incoming/outgoing mail
  • Order office supplies (as needed)
  • Respond to emails, phone calls, and other forms of correspondence
  • Serve as back up to front office staff, as needed
  • Other duties as assigned
 
Minimum Qualifications:
  • High School Diploma or GED
  • 2 years’ experience in an office role
 
Knowledge, Skills and Abilities:
  • Excellent keyboarding and data entry skills
·Excellent attention to detail and accuracy in work. 
·Strong verbal and written communication skills.
·Ability to learn quickly, follow instructions, and work independently.
·Self-motivated with demonstrated energy and initiative.
·Ability to prioritize and manage time effectively
·Work well in a small-team setting.
  • Proficient with Microsoft Office programs

Meet Your Recruiter

Allison Crewz
Senior Recruiting Consultant

I made the leap from retail management to recruiting and never looked back. I specialize in direct hire positions and I would love to support you throughout your entire process in finding your new career. At Hatch, we are boutique firm which allows us to give you the focus you deserve. As a mom of two, who loves the outdoors and cooking, I understand how important balance is and I want to help you achieve that too. Even if you do not see a role that fits what you are looking for, send me a message, you never know when the right role will come along. 

Apply Online Apply with LinkedIn Apply with Facebook Apply with X

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Brookfield, WI

Discover exciting job opportunities near Brookfield, Wisconsin, where your career can thrive in a vibrant and growing community! Known for its charming neighborhoods, beautiful parks like Fox Brook Park and Mitchell Park, and its proximity to the bustling city of Milwaukee, Brookfield offers a unique blend of suburban tranquility and urban convenience. Immerse yourself in the local culture by visiting the Sharon Lynne Wilson Center for the Arts, enjoying a meal at the iconic Corners of Brookfield, or catching a game at the Fiserv Forum, home to the NBA’s Milwaukee Bucks. Start your professional journey in this dynamic region filled with endless possibilities. Explore our job listings today and unlock your potential in Brookfield, Wisconsin!