Search Jobs

Accounts Payable Specialist

Waukesha, WI

Posted: 01/20/2025 Employment Type: Permanent Industry: Accountant Pay Rate: $60-70

Job Description

The Accounts Payable/Billing Specialist, under the direction of the Senior Controller, performs a variety of accounting tasks for assigned projects. This position is responsible for ensuring that all accounts receivable, accounts payable, subcontractor payable and direct purchases are processed accurately and timely in accordance with Company policies.

 

Essential functions:
  • Compiles data to calculate and produce client billings using AIA formats and/or miscellaneous invoice formats within specified time schedules.
  • Manages certificates of insurance issued to clients and obtains exemption certificates.
  • Coordinates and controls monthly receivables activity, ensuring that billing, collection and reporting activities occur by the specified deadlines.
  • Monitors aging of accounts receivable, coordinates collection efforts and makes collection calls as appropriate, ensuring that lien rights are preserved.
  • Ensures that all required documents, including signed contracts, lien waivers, bonds, and certificates of insurance, are obtained from subcontractors and suppliers prior to release of payment.
  • Coordinates and controls monthly subcontractor and supplier activity, ensuring that invoicing and payment activities occur by the specified deadlines relative to receipt of funds from title companies or clients.
  • Handles corporate credit applications for job-specific material suppliers.
  • Researches, analyzes and resolves inquiries from clients, title companies, subcontractors and project managers in a professional manner.
  • Provides updates to all company personnel regarding pertinent subcontractor information.

Meet Your Recruiter

Allison Crewz
Senior Recruiting Consultant

I made the leap from retail management to recruiting and never looked back. I specialize in direct hire positions and I would love to support you throughout your entire process in finding your new career. At Hatch, we are boutique firm which allows us to give you the focus you deserve. As a mom of two, who loves the outdoors and cooking, I understand how important balance is and I want to help you achieve that too. Even if you do not see a role that fits what you are looking for, send me a message, you never know when the right role will come along. 

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Waukesha, WI

Explore exciting job opportunities in the vibrant area surrounding Waukesha, Wisconsin! Known for its picturesque parks like Frame Park and gorgeous landscapes, Waukesha offers a perfect blend of small-town charm and big-city amenities. As the birthplace of Les Paul, this city celebrates its rich musical heritage and hosts the annual Waukesha BluesFest. With proximity to Milwaukee, home to the Milwaukee Art Museum and theater district, job seekers in Waukesha can enjoy a diverse cultural scene. Indulge your taste buds with the local favorite cheese curds or visit the iconic Leinie Lodge for a brewery tour. Don't miss the chance to catch a game by the beloved Milwaukee Bucks or Brewers at the Fiserv Forum or American Family Field. Embrace the opportunities for professional growth and a fulfilling career in the captivating region around Waukesha!