We are seeking a motivated and highly organized Administrative/Recruiting Coordinator to support our corporate Talent Acquisition team. This role plays a critical part in delivering an exceptional candidate and hiring manager experience by coordinating interviews, managing logistics, and assisting with administrative functions throughout the recruitment lifecycle. The ideal candidate is a strong communicator, thrives in a collaborative environment, and has a keen attention to detail.
Schedule and coordinate interviews between candidates, recruiters, and hiring teams across multiple departments and time zones
Manage job postings on internal career sites, external job boards, and professional networks
Maintain and update applicant tracking system (ATS) records accurately and consistently
Communicate with candidates to provide updates, confirm interviews, and ensure a smooth experience
Partner with recruiters and hiring managers to support high-volume and niche hiring initiatives
Assist with pre-employment steps, including background checks, references, and offer letter preparation
Maintain confidential candidate and employee documentation in accordance with company policies and compliance standards
Prepare and distribute HR communications, interview guides, and onboarding materials
Help coordinate onboarding schedules and logistics for new hires
Provide calendar management and support for HR or TA leadership as needed
Assist with reporting and tracking of recruiting metrics, dashboards, and headcount data
I made the leap from retail management to recruiting and never looked back. I specialize in direct hire positions and I would love to support you throughout your entire process in finding your new career. At Hatch, we are boutique firm which allows us to give you the focus you deserve. As a mom of two, who loves the outdoors and cooking, I understand how important balance is and I want to help you achieve that too. Even if you do not see a role that fits what you are looking for, send me a message, you never know when the right role will come along.
