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Accounting Specialist

Waukesha, WI 53189

Posted: 06/08/2023 Employment Type: Permanent Industry: Accounting Assistant Job Number: 113118 Pay Rate: up to $60k

Job Description

What are we looking forWe are looking for someone interested in putting their analytical skills to the test to handle various aspects of finance and accounting!   If you enjoy working in an environment that allows you to get your work done, while also building relationships with people that stop by to just say hi, this is for you!   This is an opportunity for a great career and not just a job.   This is a unique opportunity for someone that has earned their Associate’ s Degree in Accounting recently, or if you’ ve been working in the field previously, this position will give you the hands on Accounting and Finance exposure you may have been looking for. 
Who fits this role 
  • Our client is looking for strong team members to join their growing and expanding organization in Waukesha County.   We have a great opportunity for someone that enjoys handling payroll, job costing, asset management, operations and finance responsibilities.   If you’ re excited about the prospect of working in a small team environment where your direct impact can really make a difference in an organization, keep reading!
  • Our client has a strong culture, they invest in their employees and want them to be part of their organization for the long-haul.   They have created an empowered culture where employees are their greatest asset.   They are empowered to make decisions daily, control the pace of your day, and work in a collaborative team environment where all employees pitch in where and when needed.   The culture is made up of people that see the glass as half full – ALL THE TIME!    
  • If you feel like you are in a dead end job, with a company that doesn’ t appreciate your strengths and doesn’ t invest in you, this organization will be a refreshing change.   You must be a problem solver, positive person who not just knows they control their attitude every day, they focus on ensuring the attitude they bring to the day is a positive one.   They don’ t see customers or team members as an inconvenience but rather an opportunity to build on the relationship!   Nothing is more important than being able to interact with visitors to the office.   
  • We are looking for people who want to carve out their own journey, find success and make a difference. We hire for culture and motivation; we will ensure if this opportunity isn’ t the right fit for you, we will see if we have one that is. 

Why our client is awesome
INVESTMENT - They invest in their people! They have outstanding internal training programs to support you and your career path. 
COMMUNICATION – They provide clear expectations and leadership to all!   They work with you to help you accomplish your goals and be successful.   Transparent communication on company, team and individual goals are common place here.   Communication internally is what they are built on and everyone working here has a chance to talk to all levels of the organization as well as outside visitors.
FEEDBACK – Opinions matter – Employees are encouraged to speak their mind, share your opinions, and address issues directly! They listen and care about you, and we want you to care about them!   As long as you address it in a positive manner and with positive intent, you’ ll be able to work though change!
SELF-MANAGED – Daily, their team is self-managed. They look to each other for advice, support, and resources but you are given lots of freedom to operate! You are trained, given best practices and processes, and then you have the freedom to work autonomously to just get the work done!   They have high trust for each other and know that success will be achieved. 

Job Requirements

Job Duties 
The ideal candidate enjoys working in QuickBooks with strong attention to detail.  Some of the job duties include:
  • Assist with general journal entries weekly
  • Assist with payroll tax payment entries and tax filings
  • Assist with certified payroll reporting and job setup in payroll software
  • Assist with job and freight expensing
  • Assist with internal audit functions and account reconciliations
  • Assist with inventory data entry and analysis
  • Assist in fraud prevention by reviewing credit card charges, payment discrepancies, refunds, returns and miscellaneous charges as assigned
  • Assist vendors with inquiries and billing issues
  • Assist with verifying all vendor statements for accuracy and settle any discrepancy
  • Work with Project Managers to verify approval of vendor invoices and cost accounting of expenses
  • Assist Bidding Department with job costing analysis
  • Entry of all project labor and material costs
  • Maintain project status reports
  • Assist in analyzing all project expenses

Job Requirements
  • Takes pride in doing great work
  • Exceptional interpersonal skills, professionalism, and attention to detail
  • A proactive problem-solver with strong decision-making abilities
  • Outstanding organization and time management skills
  • Excellent verbal and written skills
  • Proficient with Microsoft Office, especially Excel 
  • Multi-Tasker, Gear Switcher, Self-Starter, Quick Learner, Problem Solver, Team Player, Professional, Efficient, Flexible, Dedicated
  • Associates Degree in Accounting or equivalent
  • Someone who can think out of the box and easily adapt to change, looking to gain efficiencies through optimizing systems and processes
  • At least 1 year of experience utilizing QuickBooks or equivalent
  • Previous Construction (preferred) or manufacturing experience a plus

Meet Your Recruiter

Lori Malett

I have worked in the Staffing Industry for over 20 years and love connecting great people to great companies! I enjoy working with big personalities and genuinely care about people. On a personal note, I am a dog lover!

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