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Accounting Assistant

Milwaukee, WI

Posted: 09/01/2023 Employment Type: Permanent Industry: Distribution

Job Description

We are seeking a detail-oriented and organized individual to join our company as an Accounting Clerk, specializing in Accounts Payable and Accounts Receivable. The primary responsibility of this role is to provide support in managing and maintaining accurate financial records related to the company's payables and receivables. The successful candidate will play a crucial role in ensuring the timely processing of invoices, tracking payments, reconciling accounts, and maintaining positive relationships with vendors and customers.
Accounts Payable:
  • Receive and verify invoices for accuracy, completeness, and proper authorization.
  • Enter invoices into the accounting system, ensuring accurate coding and allocation to appropriate accounts.
  • Process payments to vendors, ensuring adherence to payment terms and company policies.
  • Reconcile vendor statements and resolve discrepancies or billing issues.
  • Maintain accurate and up-to-date records of accounts payable transactions.
  • Assist in month-end and year-end closing processes by preparing accounts payable reports and reconciliations.
  • Respond to vendor inquiries and resolve payment-related discrepancies in a timely manner.
  • Collaborate with purchasing and other departments to ensure proper approval and documentation for purchases.
Accounts Receivable:
  • Submit customer invoices to integrated third party partners and record receipts on a daily basis.
  • Monitor and track customer payments, ensuring timely collection of outstanding balances.
  • Reconcile customer accounts and resolve discrepancies or billing issues.
  • Prepare and distribute regular accounts receivable aging reports.
  • Follow up on overdue payments through phone calls, emails, or other appropriate communication methods.
  • Coordinate with sales and customer service teams to address customer inquiries and resolve payment-related issues.
  • Assist in preparing accounts receivable reports and reconciliations for month-end and year-end closing processes.
  • Maintain accurate and up-to-date records of accounts receivable transactions.
  • High school diploma or equivalent; an associate's degree in accounting or related field is preferred.
  • Proven experience as an accounting clerk, specializing in accounts payable and accounts receivable.
  • Solid understanding of basic accounting principles and procedures related to payables and receivables.
  • Proficiency in using accounting software and MS Office applications, particularly Excel.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Ability to handle confidential information with integrity and discretion.
  • Ability to work independently as well as in a team environment.
  • Familiarity with financial regulations and compliance related to payables and receivables is a plus.
  • Willingness to learn and adapt to new technologies and processes.
Job Type: Full-time
  • 401(k)
  • 401(k) matching
  • AD&D insurance
  • Dental insurance
  • Disability insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid sick time
  • Paid time off
  • Tuition reimbursement
  • Vision insurance
  • Monday to Friday
Work Location: In person

Meet Your Recruiter

Allison Enk
Senior Recruiting Consultant

I made the leap from retail management to recruiting and never looked back. I specialize in direct hire positions and I would love to support you throughout your entire process in finding your new career. At Hatch, we are boutique firm which allows us to give you the focus you deserve. As a mom of two who loves the outdoors and cooking, I understand how important balance is and I want to help you achieve that too. 

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